Purpose

This Policy establishes the directions that must be implemented relating to the procurement of goods and services by the MAK Integrated Services Limited. MAK Integrated Services Limited is required to implement and maintain an effective internal control framework over procurement activities.

Scope

This Policy applies to all staff, at all MAK Integrated Services Limited D locations, who are involved in the administration or management of MAK Integrated Services Limited funds.

Definitions

Financial Records: MAK Integrated Services Limited subsidiary ledgers as maintained by the Financial Operations Unit.
Procurement: Process of acquiring goods or services on behalf of the MAK Integrated Services Limited
Probity: Evidence of ethical behaviour in a particular process.
Delegated Authorities: Financial delegation in accordance with the Delegations – Contract, Financial, Staffing and Tender Policy.
MAK Integrated Services Limited Funds: Any funds held in any MAK Integrated Services Limited account, regardless of the funding source. 

Policy Statement

Effective internal control procedures must be implemented and maintained by the MAK Integrated Services Limited to ensure all procurement activities of the MAK Integrated Services Limited are authorised in accordance with the delegated authorities and business requirements and within a documented procurement framework.  The MAK Integrated Services Limited must ensure the following procurement principles are adhered to:

  • Value for Money.

  • Open and Fair Competition.

  • Accountability.

  • Risk Management.

  • Probity and Transparency.

  • Innovation.

  • Customer Service.

The MAK Integrated Services Limited IMS is to be referred to when procuring goods or services on major projects that are of high value, high profile or possibly contentious.

Responsibility

The Operations Director and Finance Director is responsible for ensuring this Policy is adhered to in respect to all procurement of goods and services made by the MAK Integrated Services Limited Legislative Context

  • Please refer to job induction training

Associated Documents

  • Purchase Order Form

  • Purchase Order Log

Implementation

The Procurement of Goods and Services Policy will be implemented throughout the MAK Integrated Services Limited via:

  • Within the company newsletter

  • Email to all employee’s